What is included in Part II of the GAA by Object?
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Detailed breakdown of expenses by specific categories.
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What is included in Part II of the GAA by Object?
Detailed breakdown of expenses by specific categories.
What is the first step to access the Department of Education Expenditure Matrix?
Open a web browser and type pmis.deped.gov.ph.
What does PAP stand for in the context of the Expenditure Matrix?
Program/Activity/Project.
What does MATATAG stand for in the context of the K-10 Curriculum?
It refers to a training program for teachers.
What should you click after entering your credentials to access the Expenditure Matrix?
Click the login button.
What is the primary purpose of preparing an Expenditure Matrix?
To organize and plan budgetary expenditures effectively.
What should you avoid when inserting rows in the ladderized format?
Performing a simple 'Insert' action.
What should you click after searching by year to upload the Offline Expenditure Template?
Click Upload.
What does the Disbursement Target reflect?
The expense items broken down by month.
What is the first step in copying ladderized rows?
Select specific row/s to copy.
Who provides the budget and planning timelines for the Expenditure Matrix?
PS - PPD.
What is the purpose of the Expenditure Matrix in the Department of Education?
To outline the work and financial plan.
What is the first step in copying ladderized rows?
Right click and then select 'Copy'.
Which web browser is recommended for downloading the Expenditure Matrix?
Google Chrome.
Which department is associated with the Expenditure Matrix?
Department of Education.
What is the first requirement for each participant in Workshop 1?
Each participant shall have an assigned SDO and School as well as user accounts for both Process Owner and Operating Unit.
What action should you take after selecting the Expenditure Matrix?
Click 'Open'.
What does Part VII of the Expenditure Matrix cover?
Disbursement Target.
How many Quarterly PIR Reports should be prepared?
The number of Quarterly PIR Reports prepared is tracked as an output statement.
What button should you click to return to the WFP?
Click the 'Back to WFP' button.
What does GAA stand for in the context of the Department of Education?
General Appropriations Act.
Where will the downloaded file appear when using Google Chrome?
At the bottom left portion of the page.
What option should you select after right-clicking to copy cells?
Select 'Insert Copied Cells'.
In which part of the Expenditure Form is the Physical Target found?
Part V.
In which part of the Expenditure Form is the Obligation Target found?
Part VI.
What is the first step to access the Offline Expenditure Form?
Open a web browser and type pmis.deped.gov.ph.
What department is associated with the Expenditure Matrix?
Department of Education.
What action should be taken to access the Expenditure Matrix?
Click the Button.
What is the first step in copying ladderized rows?
Right click on the selected cells.
What functionality is mentioned in relation to the Expenditure Matrix?
Search by Year.
What is the first step to upload an Offline Expenditure Template?
Search by Year.
What happens if you use the 'Insert' function incorrectly?
It results in insertion of rows without a formula, leading to errors in uploading.
What document is being uploaded in this process?
Offline Expenditure Template.
What should you do after searching by year?
Click 'Download Offline Expenditure Template'.
What will all participants receive for the workshop?
An expenditure matrix template.
Who provides the output and activity statements for the expenditure matrix?
Members of the technical assistance secretariat.
What department is associated with the Expenditure Matrix?
Department of Education.
What should be clearly defined in the Expenditure Matrix (EM) form?
The hierarchy of the Program, Output, Activity, and Expense Object.
What does 'Manner of Release' refer to?
It categorizes the expense item for downloading, cash advance, or direct payment.
How is 'Total Amount' calculated?
Total Amount = Quantity x Unit Cost x Frequency.
What is included in the Monthly Physical Target for Outputs?
Performance Indicator and Monthly Physical Target.
What is the status change mentioned for the Expenditure Matrix?
From 'No WFP' to 'Updating of WFP'.
What is the first step to download the Expenditure Template?
Search by year.
What is the purpose of the Expense Object in the Department of Education?
To classify and categorize expenditures.
What is required for Clearance Review?
Clearance from the accounting division regarding costing parameters.
What is the purpose of the Quarterly PIR Report?
To summarize the progress and outcomes of the training and activities.
What does 'Quantity' refer to in the context of expenses?
The numerical quantity of the expense item.
What is the purpose of the Expense Object (DBM Grouping)?
It indicates the Object of Expense as per NBM 129.
What is the purpose of the workshop on filling up the Expenditure Matrix?
To guide participants in accurately completing the Expenditure Matrix.
What documents does the Expenditure Matrix derive its contents from?
The WFP (Work and Financial Plan) and BP201.
What should you select on the left sidebar after logging in?
Select budget item.
How often are LAC sessions conducted?
Monthly.
What does PAP stand for in the context of the Expenditure Form?
Program, Activity, and Project.
What principles should the EM form adhere to?
Logical framework principles.
What does Part I: POMA stand for?
Program - Output - Milestone - Activity.
What should you do after downloading the Excel file for the Expenditure Matrix?
Open the downloaded Excel file and accomplish the form.
What should you do after downloading the Excel file for the Expenditure Matrix?
Open the downloaded Excel file, accomplish the form, and save it.
What does the Physical Target reflect?
The output, the output milestone, and the activities broken down by month.
What should be ensured when copying ladderized rows?
That the copied rows retain their formulas.
What is the purpose of uploading the Expenditure Matrix Template?
To ensure accurate financial planning and tracking.
What are the two ways to open the Expenditure Matrix file?
Double-click or click 'Open'.
What are the key responsibilities of the Department of Education?
Implementing educational policies and ensuring quality education.
What is indicated by the marker 'APP - Supplies'?
It categorizes the expense item as needing to undergo the procurement process for supplies.
What is a common step after uploading the Expenditure Matrix Template?
Verify that the uploaded data is correctly reflected in the system.
What does GAA by object indicate?
It indicates the Sub-Object of Expense.
What is the focus of the LAC sessions?
To provide ongoing professional development for teachers.
What skills are typically taught in a workshop focused on the Expenditure Matrix?
How to input data, categorize expenses, and analyze financial information.
What does the Expenditure Matrix detail regarding budget estimates?
It details budget estimates per activity classified by expense type and manner of fund release.
How do you log in to the PMIS site?
Login as Operating Unit (OU).
What do you need to do after searching by year?
Click Download Offline Expenditure Template.
What should you select on the left sidebar of the Expenditure Matrix?
A budget item.
What status should be selected for WFP?
By status.
What does the Obligation Target reflect?
The expense items broken down by month.
What is the primary focus of the Department of Education?
To oversee and manage the education system.
What does every Output, Activity, and Expense Object correspond to?
Output Level, Output Priority Rank, Performance Indicator, Monthly Physical Target.
How much time are participants given to accomplish the template?
30 minutes.
What type of report summarizes LAC sessions?
Narrative Report on LAC Sessions.
What is tracked regarding the training of teachers?
The number of training sessions conducted on the MATATAG K - 10 Curriculum.
What does 'Frequency' indicate?
The rate of occurrence or number of times of the expense item.
What role does the Department of Education play in curriculum development?
It provides guidelines and standards for curriculum implementation.
What is the significance of the Date column in the Expenditure Matrix?
To track when each expenditure is incurred.
What role does the Responsible Person column play in the Expenditure Matrix?
It identifies who is accountable for each expenditure.
What is the next step after saving the accomplished form?
Go back to the PMIS site and repeat steps 1 to 2.
What is the final step in the uploading process?
Click the button for Offline template Expenditure Form.
How should the Expenditure Matrix be submitted?
Encoded online or uploaded offline in the PMIS.
What is the first step in copying ladderized rows?
Place the pointer on Row Headings where to insert copied rows.
What action should be taken when prompted by a message after saving the form?
Click 'Yes'.
What is the first step to access a previously saved Expenditure Matrix (EM)?
Locate and select the previously saved and accomplished EM.
How should you log in to the Expenditure Matrix?
Login as Operating Unit (OU) and provide User Credential and Password.
Why is it important to copy rows with their formulas?
To ensure they can be uploaded online correctly.
What does PPMP stand for in the context of the Department of Education?
PPMP stands for Procurement Planning and Management Process.
What is addressed in Part VIII of the Expenditure Matrix?
Pre-Audit review.
How does the Department of Education allocate resources?
Through budget estimates and financial planning.
What type of information is typically included in a Work and Financial Plan?
Budget estimates, timelines, and resource allocation.
What should the total Disbursement be in relation to the Obligation Program?
It should be equal to or lower than the Obligation Program.
What is an Expenditure Matrix?
A tool used for planning and tracking expenses in a structured format.
What is the relationship between Programs and Outputs in the EM?
For every Program, there will be one or more Outputs.
What do you need to do to download the Offline Expenditure Template?
Search by year and then click Download Offline Expenditure Template.
What should you do after downloading the Excel file?
Accomplish the form and save it.
What should you select from the left sidebar after logging in?
Select budget item.
What should be checked before uploading the Expenditure Matrix Template?
Ensure the template is filled out correctly and all necessary data is included.
What is a key requirement for Costing Parameters?
The total of Costing Parameters should equal the total Obligation of Expense Object.
What is the purpose of the Expenditure Matrix in the Department of Education?
It serves as the data capture form and source document.
What key section typically includes the budget line items?
The Budgetary Expenditure section.
What are the components associated with an Expense Object?
Costing Parameters, APP and Manner of Release, Monthly Obligation and Disbursement Program.
What does the Amount column represent in the Expenditure Matrix?
The financial allocation for each line item.
What is the first step to access the PMIS site?
Open a web browser and type pmis.deped.gov.ph.
What does KRA indicate in the Expenditure Form?
Key Result Area of the Office.
What is an 'Output Milestone'?
A progress marker for output development, required for outputs that can't be attained in a year.
What is a 'Performance Indicator'?
The unit of measure for a particular output and/or output milestone, which must be tangible.
What does the Expense Class indicate in the Department of Education?
It indicates the expense class of the activity.
What is the primary purpose of the Expenditure Matrix Template?
To organize and manage budgetary expenditures.
What is meant by 'Unit Cost'?
The unit price of the expense item.
How do you log in to the system for the Offline Expenditure Form?
Login as Operating Unit (OU).
What information is usually found in the Description column?
Details about each expenditure item.
What is a common file format for the Expenditure Matrix Template?
Excel format (.xlsx or .xls).
What does 'Location for TEV' refer to?
The venue of the workshop or event.
What is a key outcome of the workshop on filling the Expenditure Matrix?
Participants will be able to effectively complete and utilize the Expenditure Matrix for financial tracking.
What do 'Activities' enumerate?
All activities conducted to achieve the desired output or output milestone.
What format is typically required for the Expenditure Matrix Template?
The template is usually in Excel format.
What action should be taken to access the Expenditure Matrix?
Click the button labeled Expenditure Matrix.
Where can you download the Expenditure Matrix Template?
From the designated online platform or website.
Why is the Expenditure Matrix important for the Department of Education?
It ensures proper financial management and accountability.
What is referred to as Expense Item?
Different expense items to be purchased/used for specific activities.
What is the relationship between Outputs and Activities in the EM?
For every Output, there will be one or more Output Milestones and/or Activities.
What does 'Output priority rank' indicate?
The chronological order of priority for all the Outputs.
What do you need to click after searching by year for uploading?
Click Upload Offline WFP Template.
What is the purpose of the Expenditure Matrix Template?
To organize and manage expenditure data.
What is the significance of the Expenditure Matrix in education?
It helps in tracking and managing educational expenditures.
What should you check before downloading the Expenditure Matrix Template?
Ensure you have the correct version and format required.
What key components are included in the Expenditure Matrix?
KRA, program/project, outputs, milestones, activities, and corresponding expense items.
What type of lists are Expense Object and GAA by object?
They are drop-down lists.
What is included under Specific Program, Policy, Project?
All interventions related to KRA, including those from the previous year, current year, and next 3 years.
What does 'APP - Airline Ticket' signify?
It categorizes the expense item as needing to undergo the procurement process for airline tickets.
What is included in Part IV of the Expenditure Matrix?
APP and Manner of Release.
Who would benefit from attending the workshop on the Expenditure Matrix?
Individuals involved in budgeting, financial planning, or project management.
What section includes the Costing Parameters?
Part III of the Expenditure Form.
What should you do after opening the downloaded Excel file?
Accomplish the form and save it.
What should you do after clicking the upload button?
Locate and select the previously saved and accomplished EM and click 'Open'.
Why is it important to classify expenses in the Expenditure Matrix?
To ensure accurate tracking and reporting of financial resources.
What is the relationship between Activities and Expense Objects in the EM?
For every Activity, there will be one or more Expense Objects.
What does 'Output' refer to?
The immediate deliverables of the intervention, which can be goods or services.
What is the first step in the offline preparation of the Expenditure Matrix?
Gather all necessary financial data and documentation.
What does the Expenditure Matrix help to track?
Financial allocations and expenditures for educational programs.
What should be included in the Expenditure Matrix?
Detailed budget estimates, expense classifications, and cost parameters.
How should the Expenditure Matrix be structured?
In a clear and organized format that allows for easy updates and modifications.
What is required from all Operating Units regarding the Expenditure Matrix?
They must prepare it using the standard template downloaded from the PMIS.
